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Responsible supply chain management

The purpose of this page is to provide guidance on what to be aware of in the collaboration with suppliers in order to manage the use of chemicals in the supply chain.

08. marts 2018

It is essential to know that your suppliers are able to manage chemicals in order to secure you responsible processing and products. This page will provide you with links to useful webpages describing how to manage suppliers, which requirements to set and how to follow up on these. Furthermore, useful standards and reporting systems are outlined to give you an overview of some of the possibilities for systemizing the management of chemicals in your supply chain.

Useful links to supplier management

Guidance for Suppliers of Articles - The REACH duties to inform about Candidate List substances
This Guidance document provides practical advice for suppliers of articles on how to carry out their legal duties to inform about contents of chemical substances listed on the so-called Candidate List. Both professional customers and consumers must be provided with such information. These duties are included in the EU Regulation REACH. The Guidance document has been elaborated in co-operation between authorities responsible for REACH in Belgium, Denmark, France, Germany, Norway and Sweden. 
Read more here.

CSR compass
This webpage gives some advice on how to manage suppliers and these links guides you to manage your suppliers in a responsible way:
Responsible supply chain management.
Chemicals and hazardous substances.
Water and wastewater.

Handbook from Danish Ethical Trading Initiative (DIEH)
”Good Environmental Practices – A Practical Handbook for Suppliers and Sub-suppliers”
Find the handbook here.

Code of conduct DM&T
The Code of Conduct describes the CSR principles that the supplier’s processes are expected to handle as well as the demands to the supplier’s processes.
Find the code of conduct here.

Danish guidance for import of articles (REACH) (in Danish)
The Danish Chamber of Commerce has prepared a guidance document, which describes how to handle chemical substances in textiles.
Read the guidance here.

Advice to small businesses (in Danish)
The Danish EPA has created a webpage with advice for small businesses about the contact with sub-contractors. The page contains information about restrictions of chemicals; how to make demands on the sub-contractor and how to control your products.
Read more here.

Useful standards and reporting systems

A management system is working with preparation and implementation of politics, requirements, working procedures as well as monitoring, follow-up and continuous improvement within the company and for outsourced processes. By implementing a management system, the company will gain knowledge about which areas are found to be essential to monitor. These areas are audited (if the management system is certified) by a third party and can be used as a check list for effective internal auditing carried out by the company itself. It may be an advantage to have a management system implemented at the company itself together with a requirement of a certification of suppliers. Examples of recognized management systems, which can be used to ensure, that you have your suppliers under control and that your suppliers have their processes under control – including the chemicals, are:

Quality and environmental international standards

  • ISO 9001: The standards provide guidance and tools for companies and organizations who want to ensure that their products and services consistently meet customer’s requirements and that quality is consistently improved.

Reporting and management schemes

  • EMAS - Eco-Management and Audit Scheme: EU's environmental management system – it is voluntary and aimed at all types of businesses. 
  • GRI - Global Reporting Initiative: GRI is a Sustainability Reporting Framework made for reporting sustainability in terms of economic, environmental and social impacts (Global Reporting Initiative, 2013).

Health and safety standards

  • OHSAS 18001 - Occupational Health & Safety Advisory Services: The OHSAS 18001 standard is an international occupational health and safety management system (Dansk Standard - OHSAS 18001, 2013).
  • SA 8000 - Social Accountability: One of the world’s first auditable social certification standards for decent workplaces, across all industrial sectors. It is based on the UN Declaration of Human Rights, conventions of the ILO, UN and national law, and spans industry and corporate codes to create a common language to measure social performance.

Questions and comments about the guideline can be directed to Louise Fredsbo Karlsson (lofan@mst.dk) from the Danish Environmental Protection Agency.

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